Prequalification Invitation
Provision of Event Management and Production Services for Corporate Events
Contract No.: Q066815
MTR Corporation Limited invites qualified companies to express their interest in tendering for the Provision of Event Management and Production Services for Corporate Events including but not limited to ceremonies, open days, carnivals, live performances (indoor and outdoor), exhibitions, game booths or any other related events or activities.
The scope of services includes provision of labour and materials for concept development, design, planning, co-ordination, organization and production of events as follows:-
- Venue decoration, backdrops, props, signage and souvenirs etc. for events
- Maintenance of any structure, materials or equipment
- Sourcing the performing groups service and coordination service with performing groups for performances
- Provision of helpers to conduct crowd control for large events (over 400 participants or above)
- Provision of Security service and management
- Managing tickets distribution for events
- Provision of catering service including servers
- Provision of cleaners and materials to conduct cleaning services before/during/after the events
- Sourcing, provision and managing transportation for participants of the events
- Assisting in applying related licences
- Sourcing celebrities and/or endorsers if necessary
The prequalification process for the tender will take place in January 2019 and only qualified companies will be invited to submit tender, tentatively in January 2019.
In order to be considered for prequalification, interested companies having relevant resources, qualifications and experience are requested to express their interest and submit information for prequalification for the services on or before 7 January 2019, and write to:–
MTR Corporation Limited, 20/F, MTR Headquarters Building, Telford Plaza, Kowloon Bay, Hong Kong. Attention: Ms Simone Lam, Purchasing Officer, enclosing the following information in an envelope marked “Prequalification Submission for Provision of Event Management and Production Services for Corporate Events (Q066815)”.
· Company name and contact person details
· Company background, credential and BR Copy
· Years of business
· Scope of Services available
· Company organization, no. of employees and organization structure
· Crew size for event coordination and onsite support
· Qualification and experience of key management person for project management (with at least 10 years experience in event management), creative & design and production services
· Years of experience for event management and production services for corporate events
· List of major clients in the past 3 years with service details and client contact person details
· Relevant past job reference (illustrated with photos) which can demonstrate the creativity, capability and experience of the company in the relevant event management and production services, including large-scale indoor / outdoor events for public participation, for large corporation in the past 3 years
All companies responding to this advertisement are deemed to have complied with the Personal Data (Privacy) Ordinance in the collection and transfer of personal data to MTR Corporation Limited. All information submitted including personal data, shall be used by MTR Corporation Limited for the prequalification of tenderers for this Contract.
Companies shall not submit independent prequalification submission for the Contract if they intend to act as a supplier, sub-contractor or sub-consultant for another company, or if they are a partner of a joint venture established to tender for the Contract.
Companies having linkage to each other, e.g. subsidiaries, holding or sister companies, shall not express interest and submit tenders for the same Contract, whether on their own or as a partner of a joint venture. “Sister companies” shall mean all companies which are subsidiaries of or otherwise belonging to the same holding company. The existence of a holding-subsidiary relationship shall be determined in accordance with the provisions in Sections 13 to 15 of the Companies Ordinance (Cap. 622) of Hong Kong. Companies having linkage to each other shall determine which company will submit expression of interest and a tender.
MTR Corporation Limited reserves the right to withdraw at any time from the process or any part thereof without giving prior notice. No financial or any other obligation will accrue to MTR Corporation Limited in such an event.
For enquiries, please contact Ms Simone Lam, Purchasing Officer at (852) 2993 3259, by fax (852) 2993 7775 or email simone@mtr.com.hk.
