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iERP (Finance & Supply Chain Management ERP System) Implementation Project (Contract No.: Q085450)

Prequalification Invitation for iERP (Finance & Supply Chain Management ERP
System) Implementation Project

Contract No.: Q085450

 

 

Expressions of Interest are invited from suitably qualified Applicants for the works and services described below.  This procurement is subject to the World Trade Organization Agreement on Government Procurement.

 

 

1.  Background Information

 

Transforming the Future’ is the new Corporate Strategy of MTR Corporation Limited (or The Corporation), and ERP is one of the key enablers for meeting the growth.  In April 2020, the Corporation confirmed the key improvement initiatives for the next generation ERP (herein after referring as “iERP”), with aims to increase efficiency, strengthen control and improve user experiences through automation, process re-design and technology.

 

The Corporation invites qualified companies to express their interest in tendering for the iERP (Finance & Supply Chain Management ERP System) Implementation Project. 

  

2.  Scope of Services

 

The scope of services includes:

 

i) Implementation of Financial and Supply Chain Management ERP System:

- Implement Oracle eBusiness Suite (EBS) R12.2.10 (or above) with a new Chart-of-Account (COA) structure.

 

- Migrate existing Oracle EBS R12.1.3 (certain set-up, customizations, and data) to the new Oracle EBS, including the following modules:

- Accounts Payable

- Accounts Receivable

- Cash Management

- Fixed Asset

- General Ledger

- iProcurement

- Purchasing

- Inventory Management

 

- Implement below new items in Oracle eBusiness Suite (EBS) R12.2.10 (or above):

- Advanced Collections

- Automation of Reconciliation Process

 

- Replace existing Oracle Discoverer (in EBS) by a new end-user reporting tool.

 

ii) Implementation of Financial Consolidation platform:

- Set-up and implement the modernized Oracle financial consolidation and closure solution for:

- Integrated Consolidation Process and Reporting

- Automate Tax Reporting and Compliance

 

iii) Implementation of Integrated Supply Chain Management, Sourcing-to-Procurement-to-Payment solution:

- Implement the following new Oracle EBS source-to-pay modules:

- iSupplier Portal

- Sourcing

- Supplier Lifecycle Management

 

iv) Development of a new “eForm and Workflow System” to digitalize the following business processes:

- Staff Cost Allocation

- Stakeholder Accounting for Property Development Projects

- Non-PO Invoicing Processes

 

v) Implementation of a “Data Warehouse and Power BI System” with modernized finance and supply chain management analytics capabilities by leveraging the latest Microsoft technologies.

 

 

3.  Tentative Key Dates

 

Contract No.	Tender Issue	Tender Return	Contract Award
Q085450	Q4/2021	Q4/2021	Q1/2022

 

 

4.  Expressions of Interest

 

To be considered for prequalification, interested parties having relevant resources, qualifications and experience are requested to express their interest on or before 2:00 p.m. on 11 October 2021 (Hong Kong Time) (by mail or e-mail) to:

 

MTR Corporation Limited

Procurement and Supply Chain Department

20/F, MTR Headquarters Building

Telford Plaza, Kowloon Bay

Kowloon, Hong Kong

Attention: Mr Bill Lee

E-mail: billee@mtr.com.hk

 

 

5.  Deadline to Return Answers / Information

 

Suitable Applicants shall download a Prequalification Questionnaire via the below link. The Questionnaire shall be completed and returned with all required documents to email billee@mtr.com.hk or send to the above address no later than 2:00 p.m. on 11 October 2021 (Hong Kong Time).

 

Prequalification Questionnaire and Answer Appendix

 

6.  For paper submission, the returned envelope shall be marked with “Q085450 - iERP (Finance & Supply Chain Management) Implementation Project”.

 

 

7.  Other Matters

 

Applicants responding to this advertisement are deemed to have complied with the Personal Data (Privacy) Ordinance in the collection and transfer of personal data to MTR Corporation Limited. All information submitted including personal data, shall be used by MTR Corporation Limited for the prequalification of tenderers for this project.

 

Applicants shall note and make themselves aware of the Corporation’s ethical and probity requirements which shall be applied throughout the tender and contract periods. Further, Applicants shall not, and shall ensure that its directors, employees, agents and sub-contractors shall not, offer or give any advantage as defined in the Prevention of Bribery Ordinance (Cap. 201) to any employee or agent of MTR Corporation Limited. Any breach or non-compliance with this paragraph by the Applicant shall, without affecting its liability for such breach or non-compliance, result in its application not being considered.

 

Applicants shall not apply for prequalification as a single entity if you intend to act as a supplier, sub-contractor or sub-consultant for another entity who shall also apply for the prequalification, or if you are a partner in a joint venture established to seek prequalification for this Contract.

 

Companies having linkage to each other, e.g. subsidiaries, holding or sister companies, shall not apply for prequalification as a tenderer for the same contract, whether as a single entity or as a partner of a joint venture. “Sister company” shall mean all companies which are subsidiaries of or otherwise belonging to the same holding company. The existence of a holding-subsidiary relationship shall be determined in accordance with the provisions in Sections 13 to 15 of the Companies Ordinance (Cap. 622) of Hong Kong. Companies having linkage to each other shall elect which company shall apply for prequalification.